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City Council – City Council Study Session
Mon, Mar 4, 2024 at 6:30pm
5 Agenda Items
Virtual and In-Person
Public's Right to Speak
Item No. 1 - MEMO - Coop Agreement with URA for Walmart
U.S. Retail Partners, LLC (the “Developer”) redeveloped the vacant Walmart retail building within the Applewood Village Shopping Center in 2019 which resulted in new retailers such as Hobby Lobby, HomeGoods, Sierra Trading Post, Ulta, Eyeglass World and Chick-fil-A. To assist in the redevelopment, the City and the Wheat Ridge Urban Renewal Authority dba Renewal Wheat Ridge (RWR) entered into a Cooperation Agreement dated May 13, 2019 which authorized the City to pledge a 1.0 cent sales tax increment to the project for a period of five years up to a maximum amount of $2,000,874. The sales tax pledge will expire in 2024. Due to the emergence of the COVID crisis shortly after the new retailers opened, and other economic factors, the sales tax pledge is estimated to generate only $390,471, well short of the $2,000,874 originally estimated by revenue modeling. The Developer has requested an extension of the sales tax pledge for another ten years, without amending the maximum sales tax pledge of $2,000,874.
Item No. 2 - MEMO - Final Design for The Green at 38th
Staff received direction from City Council in 2018 to engage a designer to develop conceptual designs for a community gathering space at The Green on 38th Avenue in front of Stevens Elementary. The final design is now nearly complete, and construction is scheduled to begin on June 1, 2024, when the school closes for summer break. Staff and the architect for the project, Architerra Group, will provide an update on the project and present the final design to City Council at the March 4th study session.
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Item No. 3 - MEMO - Agreement with Jeffco Schools for 38th
Staff received direction from City Council in 2018 to engage a designer to develop conceptual designs for a community gathering space at The Green on 38th Avenue in front of Stevens Elementary. The final design is now nearly complete, and construction is scheduled to begin on June 1, 2024 when the school closes for summer break. Staff signed a nonbinding Letter of Intent with the Jefferson County School District which set forth the terms under which the District would convey the property necessary for The Green to the City in exchange for the City constructing a new parking lot for Stevens Elementary. The terms of the Letter of Intent have been incorporated into the attached Draft Contract to Buy and Sell Real Estate which will be presented to City Council at the March 4th study session.
Item No. 4 - MEMO - Reso in Opp to HB24-1152 ADU Policy
The Colorado Legislature’s House Bill 24-1152 preempts and undermines the efforts of the City of Wheat Ridge to continue a well-researched and community-driven accessory dwelling unit (ADU) policy. Notably, it would void the City’s locally supported requirement that ADUs be owner-occupied. Council may consider providing consensus to oppose HB24-1152 by resolution.
City Council – City Council Meeting
Mon, Feb 26, 2024 at 6:30pm
11 Agenda Items
Virtual and In-Person
Public's Right to Speak
Item No. 1a - RESO - Amend FY24 Budget
Approved
There are 105 open purchase orders from the 2023 budget that will be carried over to the 2024 budget. Each purchase order is associated with a specific project that was not fully completed in the 2023 fiscal year. The funds which were encumbered for these purchase orders were transferred to the unreserved fund balance of the relevant fund when the purchase orders were closed. To continue or close out these projects in 2024, a supplemental budget appropriation in the amount of $14,676,888.46 is necessary to allow transfer of these funds into specific budget line items in the 2024 Budget.
Item No. 1b - MOTION - purchase deicer from GMCO
Approved
The city purchases and applies deicer materials each year as part of its snow and ice control efforts. The city will utilize a State of Nebraska contract with GMCO Corporation to purchase materials for 2024 in an amount not to exceed $85,000.
Ite No. 1c - MOTION - ARPA funds to Jefferson Center for MH
Approved
City Council provided direction to staff regarding usage of American Rescue Plan Act (ARPA) funds in 2022. That direction included payment to Jefferson Center for Mental Health (JCMH) in the amount of $100,000 per year for four years for services to Wheat Ridge residents. This motion approves payment in 2024.
Item No. 2 - ORD - Amend WR Code of Laws Bike Reqs
Approved
The proposed ordinance creates long-term bicycle storage requirements for large multi-unit residential developments, updates and clarifies vehicle parking reduction allowances when additional bicycle parking is required and decouples bicycle parking requirements from vehicle parking requirements.
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Item No. 3 - ORD - Amend WR Code of Laws EV Reqs
Approved
The proposed ordinance creates regulations for electric vehicle (EV) parking and charging facilities within the zoning code, defines terms related to EVs, allows for EV charging facilities of various types throughout the City, and establishes minimum EV parking space requirements.
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Item No. 4 - MOTION - B&C Appointments
Approved
As of March 2, 2024, the terms of twenty-one current Board and Commissions members of the City of Wheat Ridge will expire. Additionally, there are two existing vacancies to fill which include seats on the Cultural Commission and Liquor Licensing Authority, and one position being added to the Board of Adjustment per the new Board and Commission rules going into effect March 1, 2024. These 24 positions in total are to be filled or reappointed. Additionally, the Parks and Recreation and Planning Commissions have two members from specific districts whose terms expire in the same year. Term expirations should be staggered. This is caused by an error years ago when appointments were made. Staff recommends Council take this opportunity to stagger the term dates as further described below.
Item No. 5 - RESO - Adopt Bylaws of Public Bodies
Approved
The City Council has adopted Boards and Commissions Code amendments which come into effect on March 1, 2024. As a result, each of the City’s public bodies have approved bylaws that conform to the code amendments and make general improvements. These bylaws can only be adopted by resolution of the City Council.
Item No. 6 - RESO - Adopt B&C Code of Ethics
Approved
Staff requests that the City Council adopt a Boards and Commissions Code of Ethics to instruct board and commission members to act in a manner that aligns with the City’s values.
Item No 7 - RESO - Approve IGA with Jeffco School Dist
Approved
The Wheat Ridge Police Department and the Jefferson County School District have worked together for several years and participated in the School Resource Officer (SRO) Program. The primary mission of the SRO Program is to provide formal instruction, informal consultation and mediation, enforcement and problem solving for the school communities. A formal, written, intergovernmental agreement between the City and the District concerning school resource officers, has been in place for over ten (10) years. The District has requested the intergovernmental agreement be reviewed and reapproved.
Item No. 8 - RESO - Agreements with Jeffco Open Space
Approved
The City of Wheat Ridge was awarded $252,650 and $32,069 from two separate grant awards through the Jeffco Open Space (JCOS) Trails Partnership Program. The $252,650 award is 50% of the estimated cost for specific studies, designs, and improvements to the Clear Creek Trail. The $32,069 award is 25% of the estimated cost to replace the existing asphalt Hayward Park walking trail with 8’ wide concrete. To receive the funding, the City must accept the grant award by directing the Mayor to sign the attached Grant Agreement.
City Council – City Council Meeting
Mon, Feb 12, 2024 at 6:30pm
13 Agenda Items
Virtual or In-Person
Public's Right to Speak
Item No. 1a - MOTION - Salt purchase
Approved
The city purchases and applies deicer materials each year as part of its snow and ice control efforts. The city has participated in a cooperative bidding process through the Colorado Multiple Assembly of Procurement Officials (MAPO) to obtain the best pricing. The city will utilize a City of Fort Collins contract with Independent Salt Company to purchase materials for 2024 in an amount not to exceed $140,200.
Item No. 1b - MOTION - Fuel Purchase
Approved
The city provides on-site fuel tanks at the Public Works Shop to allow for fueling of city vehicles. Purchase and delivery of fuel is provided on a periodic basis from Senergy Petroleum of Arvada, Colorado. Senergy was selected as the preferred vendor based on a procurement process through the Colorado Multiple Assembly of Procurement Officials (MAPO) in 2022. This action will encumber funds in the amount of $136,500 for fuel purchases, including delivery to the Shop, in 2024.
Item No. 1c - MOTION - WEX Fuel card system
Approved
In 2023 the city entered into an agreement with WEX Bank to provide fuel cards for each city vehicle which can then be used at any participating gas station in their network. WEX tracks the expenses and provides one invoice to the city monthly for all fuel purchases. The program is currently being utilized by the Police Department but is anticipated to be expanded to all city departments for unleaded fuel only, later this year. This action will encumber funds in the amount of $180,000 for all WEX purchases in 2024.
Item No. 1d - MOTION- Custodial Srvcs to Jani-King
Approved
The City’s various facilities require consistent custodial service. Ensuring clean and hygienic public and workspaces is fundamental to the safe operation of the city organization and community services. Staff is recommending approval of a contract to S&B Confluence d/b/a Jani-King of Colorado in the amount of $419,350 plus a contingency for unforeseen items of $10,000 for the 2024 calendar year.
Item No. 1e - MOTION - Purchase 2 police vehicles
Approved
Each year, the city identifies a proposed list of vehicle replacements within the city fleet. In 2024, two of the Police Department’s Patrol vehicles are scheduled for replacement. Staff recommends the purchase of two 2024 Ford Expedition SSV Police Patrol vehicles under The Interlocal Purchasing System (TIPS) Price Agreement at a total cost of $113,140.
Item No. 1f - MOTION - cancel March 11, 2024 meeting
Approved
The City Council Meeting of March 11, 2024, currently does not have any scheduled agenda items. Due to three members of the City Council as well as the City Manager attending the NLC Conference, and one additional councilmember absent that evening, and seeing there are no items currently scheduled for this date it is recommended that City Council cancel this meeting.
Item No. 2 - ORD - zone change of 10390 W 38th Ave
Approved
The owner of the property at 10390 W. 38th Avenue is requesting approval of a zone change from Commercial-One (C-1) to Mixed Use-Neighborhood (MU-N). The zone change will result in a zoning designation that would allow for the redevelopment and revitalization of the property. Should the zone change be approved, the owner of the property intends to redevelop the site for approximately 10 town home units.
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Item No. 3 - ORD - vacate interest in 46th Ave
Approved
The City of Wheat Ridge holds rights-of-way (ROW) in trust for the public. A portion of right-of-way along the south side of W 46th Ave, located between Everett St and Estes St, has been deemed to be unnecessary by the Community Development Department.
Item No. 4 - ORD - Amend WR Code of Laws re Bicycle Parking
Approved
The proposed ordinance creates long-term bicycle storage requirements for large multi-unit residential developments, updates and clarifies vehicle parking reduction allowances when additional bicycle parking is required and decouples bicycle parking requirements from vehicle parking requirements.
Item No. 5 - ORD - Amend WR Code of Laws re EV vehicles
Approved
The proposed ordinance creates regulations for electric vehicle (EV) parking and charging facilities within the zoning code, defines terms related to EVs, allows for EV charging facilities of various types throughout the City, and establishes minimum EV parking space requirements.
Item No. 6 - RESO - support Democracy
Approved
This resolution declares the Council’s unwavering commitment to supporting democracy. The resolution affirms, emphasizes, and actively promotes democratic values and principles within the City of Wheat Ridge, encouraging widespread participation in fostering an inclusive and accountable governing structure.
Item No. 7 - MOTION - Council Rules of Order
Approved
The Charter of the City of Wheat Ridge provides that the Council may determine its own rules of procedure for meetings. Section B of Suspension and Amendment of these Rules states “These Rules may be amended, or new Rules adopted by a majority vote of City Council Members present at a Regular or Special Meeting, provided that the proposed amendments or new Rules shall have been submitted in writing to City Council at a preceding meeting or a Study Session. Any City Council Member, or the Mayor, may initiate an amendment of these Rules in the manner provided for initiation of Agenda Items by Rule V.D. These Rules shall be reviewed and revised by the City Council as needed and as provided for herein.”
City Council – Study Session
Mon, Feb 5, 2024 at 6:30pm
3 Agenda Items
Virtual and In-Person
Public's Right to Speak
Item No. 1 - MEMO - Waterwise Landscape Code Amendments
On June 5, 2023, City Council discussed waterwise landscaping regulations. Last year’s memo and presentation provided an overview of waterwise principles, a summary of other community practices, a summary of City’s programs and practices, and a discussion of specific policy questions related to the City’s landscape regulations (Section 26-502 of the zoning code). The June 2023 memo is available online: https://wheatridgespeaks.org/items/913. City Council expressed positive support and interest in waterwise landscape design to reduce water consumption, encourage water efficiency, and establish stronger links between water supply and land use planning.
Item No. 2 - MEMO - Facilities Master Plan Overview and Recs
Development of the Facilities Master Plan (FMP) included tasks focused on visioning, data collection, analysis, and development of an implementation strategy to assess the city’s space needs for existing and projected facility requirements. The FMP is intended to be a “living document” that will be used as a planning tool. Therefore, specific moves internal to city buildings, and between locations, that have been outlined in this plan are preliminary. These moves and relocations, as well as the timing of such moves, need to be revisited over time as actual versus projected growth is tracked and staffing levels change. Each of the components of the FMP will require further fine-tuned analysis, detailed space needs programming and design efforts to move from master plan to implementation. Key findings of the FMP include space deficits within most buildings related primarily to recent and projected staff growth and to shortfalls in functional/operational areas in the Parks & Recreation, Police, and Public Works departments. Staff will present the process used to develop the FMP and the key outcomes identified as well as recommendations on next steps for implementation.
City Council – Special Study Session
Mon, Jan 22, 2024 at 7:00pm
3 Agenda Items
Virtual and In-Person
Public's Right to Speak
Item No. 1 - MEMO - 38th W Street Improvement Project
In March 2023, the city began a planning study of the 38th Avenue corridor between Youngfield Street and Kipling Street with the goals of improving the roadway to accommodate pedestrians and bicyclists while still accommodating vehicular traffic as well as providing improved stormwater drainage. The study will combine public input with technical analysis to develop a recommended alternative for the corridor. The final deliverables will be conceptual plans and a preliminary cost estimate. Staff will provide the City Council with an update on the study. This memo summarizes the public outreach associated with Public Meeting #2 in October 2023. Staff is also seeking direction on a preferred direction in order to begin conceptual plan preparation.
Item No. 2 - MEMO - Council Rules of Order and Procedures
The Charter of the City of Wheat Ridge provides that the Council may determine its own rules of procedure for meetings. Section VII.B of these Rules states “These Rules may be amended, or new Rules adopted by a majority vote of City Council Members present at a Regular or Special Meeting, provided that the proposed amendments or new Rules shall have been submitted in writing to City Council at a preceding meeting or a Study Session. Any City Council Member, or the Mayor, may initiate an amendment of these Rules in the manner provided for initiation of Agenda Items by Rule V.D. These Rules shall be reviewed and revised by the City Council as needed and as provided for herein.” Attached are the current Rules, effective February 13, 2023. Council may consider amendments to these Rules at this time. In response to the antisemitic comments received at the November 13, 2023 City Council meeting, the City Attorney drafted the attached memo “Hate speech in the public forum: options for local governments.” Mr. Dahl provided several options for City Council to consider regulating the time, place and manner of public comment.
City Council – City Council Meeting
Mon, Jan 22, 2024 at 6:30pm
4 Agenda Items
Virtual and In-Person
Public's Right to Speak
Item No. 1 - MOTION - appoint D IV PC Member
Approved
On November 9, 2023, Dan Larson from District IV resigned from the Planning Commission effective immediately, to accept a position as a City Council Member. The vacancy was posted on the City of Wheat Ridge web site and promoted through various channels from November 13 to January 12. Applications have been compiled for the Council’s review so that the seat may be filled.
Item No. 2 - RESO - Budget Amendment to accept CDPHE funds
Approved
The City received funding from the Colorado Department of Public Health and Environment (CDPHE) Supplemental Environmental Program for Mile High Youth Corps work in 2024. The funding was received in 2023 after the 2024 budget was finalized. A budget supplemental is required to ensure the funds can be used in 2024 for fuel reduction work along the Greenbelt.
Item No. 3 - MOTION - purchase snowplow and sweeper
Approved
Each year, the city identifies a proposed list of vehicle replacements within the city fleet. In 2024, a snowplow truck and a street sweeper are scheduled for replacement. Staff recommends the purchase of a 2024 International snowplow truck, under a Colorado Department of Transportation agreement, at a cost of $159,617 and an Elgin street sweeper, under a Sourcewell Cooperative Agreement, at a cost of $357,898.
City Council – City Council Meeting
Mon, Jan 8, 2024 at 6:30pm
12 Agenda Items
Virtual and In-Person
Public's Right to Speak
Item No. 1a - MOTION - purchase a chipper dump truck
Approved
Each year, the city identifies a proposed list of vehicle replacements within the city fleet. In 2024, the city’s chipper truck, utilized by the Parks, Forestry, and Open Space Division, is scheduled for replacement. Staff has located a new vehicle, which is already built, through a vendor in North Carolina. The total price of the vehicle is $107,700 based on a quote provided by Altec Industries, Inc.
Item No. 1b - MOTION - payment to CIRSA for Ins Premium
Approved
The Colorado Intergovernmental Risk Sharing Agency (CIRSA) provides property/casualty coverage for the City of Wheat Ridge. The total premium payment due for 2024 in quarterly payments is $529,539.55.
Item No. 1c - MOTION - approve CEBT employee benefits
Approved
The City offers employees a number of benefits in order to attract and retain a high quality workforce. In 2023, the City joined the Colorado Employer Benefit Trust (CEBT) to provide a greater choice of medical plans along with dental, vision, employee assistance program (EAP) and life insurance coverage. January through December billing is estimated and budgeted in the amount of $2,485,412. Staff requests approval of the estimated 2024 total expenditure so that monthly payments can be made in a timely manner.
Item No. 1d - RESO - amend ROW maintenance service contract
Approved
Terracare Associates LLC was awarded a contract for right-of-way (ROW) maintenance in 2023 through a formal solicitation process. The existing contract terms expired at the conclusion of December 2023. Terracare is requesting a 2% increase on the agreed upon 2023 rates for their first renewal period.
Item No. 2 - ORD - amend WR Code of Laws re LLA
Approved
City Council amended the City’s Boards and Commissions Code to create new regulations pertaining to term limits, unexcused absences, automatic removal, approximately equal district representation of board members, and Council’s ability to remove members among other things. While certain provisions extend to the Liquor Licensing Authority (LLA), amendments concerning term limits, district representation, and Council’s removal authority do not apply to the LLA. This ordinance will amend the Code to extend these provisions of the Boards and Commissions Code amendments to the Liquor Licensing Authority. Furthermore, it would establish that LLA members who move out of the district they were appointed to represent shall be removed in accordance with the process governing board and commissions members.
Item No. 3 - ORD - rezoning of property at 10390 W. 38th Ave
Approved
The owner of the property at 10390 W. 38th Avenue is requesting approval of a zone change from Commercial-One (C-1) to Mixed Use-Neighborhood (MU-N). The zone change will result in a zoning designation that would allow for the redevelopment and revitalization of the property.
Item No. 4 - ORD - vacate portion interest in 46th Ave
Approved
The City of Wheat Ridge holds rights-of-way (ROW) in trust for the public. A portion of right-of-way along the south side of W 46th Ave, located between Everett St and Estes St, has been deemed to be unnecessary by the Community Development Department.
Item No.5 - RESO - municipal bldg and website posting locale
Approved
State statutes require that each municipality annually establish the location for posting public notices, as well as the newspaper in which the notices will be published. Local government entities are also allowed to publish notices on-line for public meetings. These include meetings at which the adoption of any proposed policy, position, resolution, rule, regulation, or formal action occurs or at which a majority or quorum of body is in attendance.
Item No. 6 - RESO - levy 2023 taxes for 2024 budget
Approved
This resolution authorizes the levying of property taxes for the 2023 fiscal year to help defray the cost of government in 2024.
Item No. 7 - MOTION - contract for the Eco Development Plan
Approved
The current Economic Development Strategic Plan for the City is twelve years old. A request for proposals (RFP) was issued to solicit qualified firms to develop a new comprehensive Economic Development Strategic Plan. Twelve proposals were received and accepted as complete. City staff has evaluated the bids, and Progressive Urban Management Associates (PUMA) was selected as the most responsible and responsive bidder in the amount of $100,000.
Item No. 8 - RESO - IGA Longs Peak Metro for Trail Imprvmt
Approved
The Longs Peak Metropolitan District (LPMD) will be constructing a trail connection along the west side of Clear Creek Crossing with City funding. This Intergovernmental Agreement (IGA) outlines the responsibilities of the City of Wheat Ridge and LPMD, as it pertains to funding and timing of the trail construction.
City Council – City Council Meeting
Mon, Dec 11, 2023 at 6:30pm
14 Agenda Items
Virtual or In-Person
Public's Right to Speak
Item No. 1a - MOTION - Adopt 2024 City Council Calendar
Approved
The calendar of the City Council meetings is adopted by a motion of the City Council annually. Adopting the meeting calendar for the year is more efficient and enables the Mayor, Council, and staff to schedule other events and travel in advance. The Council will be able to amend the calendar by motion throughout the year, if necessary. The following City Council meetings that conflict with observed City holidays or other known events during the year are recommended for cancellation. • Study Session, January 1, 2024 - New Year’s Day observance • Study Session, January 15, 2024 – Martin Luther King, Jr. Day • Study Session, February 19, 2024 – President’s Day • Regular City Council Meeting, May 27, 2024 – Memorial Day • Study Session, September 2, 2024 – Labor Day • Regular City Council Meeting, November 11, 2024 – Veterans Day Council may want to also consider the following City Council meetings that conflict with other meetings or community events: • Regular City Council Meeting, March 11, 2024 – National League of Cities Conference • Regular City Council Meeting, March 25, 2024 – Jeffco Schools spring break • Regular City Council Meeting, December 23, 2024 – Christmas holiday
Item No. 1b - MOTION - extend contract with AECOM Technical
Approved
On January 27, 2017, the firm AECOM Technical Services, Inc. (AECOM) was selected through the city’s procurement process to provide multi-year professional engineering and land use planning services for the 2E Bond Fund, “Investing 4 the Future”, projects and to serve as an extension of staff, as needed, for review and assistance in the delivery of private development projects in the Clear Creek Crossing and Wheat Ridge Ward Station areas as well as construction management for the Improve Wadsworth Project. The scope and related fees for AECOM services for 2024 have been negotiated and are presented in this memo. City Council action is requested for the approval of the AECOM contract amendment and extension.
Item No. 1c - RESO - Amend 2023 Budget for Anderson Building
Approved
On occasion, it is necessary to adjust the current year’s budget in order to account for unanticipated expenditures. In late-August, the boiler at the Anderson Building failed. The unit is estimated to be 20 to 25 years old and needs to be completely replaced. The city’s insurance will provide for the replacement costs less the deductible. As this is an unanticipated expense, it is required that the City Council authorize this increase to the City’s budget by resolution.
Item No. 1d - MOTION - Contract to Progressive Commercial
Approved
The leisure pool at Anderson Park has encountered numerous pipe leaks that require immediate repair to safeguard the facility's integrity and allow us to continue offering outdoor aquatics to the Wheat Ridge community. This motion is to award a contract to Progressive Commercial Aquatics to complete this essential work.
Item No. 2 - ORD - rezone property at 3650 & 3660 Wadsworth
Approved
Batt Cave LLC is requesting approval of a zone change from Restricted-Commercial (R-C) and Neighborhood-Commercial (N-C) to Mixed Use-Neighborhood (MU-N) for the properties at 3650 and 3660 Wadsworth Boulevard. The zone change will result in a zoning that encourages revitalization of the site and will enable flexibility for any potential redevelopment, and will help to unify the zoning on the block. No redevelopment is proposed in conjunction with this zone change request.
Item No. 3 - ORD - Amend WR Code of Laws for CSO Powers
Approved
In an effort to bring greater compliance to the City’s licensing programs, a new compliance officer position is being created through a vacancy on the Community Services Officers (CSO) team. This position will focus on licensing compliance rather than typical CSO duties. In order to meet the objective of ensuring compliance with licensing programs, the City’s Code of Laws needs to be amended to expand the scope of City employees that are able to issue municipal court summons, including Chapter 11 licensing violations. Furthermore, the Code should also reflect that compliance officers shall be designated as peace officers akin to a CSO.
Item No. 4 - ORD - vacate interest in Clear Creek Dr
Approved
Clear Creek Drive is currently under construction to extend the roadway approximately 500 feet to the northwest. As part of this extension, the existing cul-de-sac bulb was demolished and reconstructed. City staff has determined that the sidewalk easements at the previous cul-de-sac location are no longer necessary, and they will be vacated by this ordinance.
Item No. 5 - ORD - vacate interest in Miller Court
Approved
A portion of right-of-way near Miller Court and W 37th Place has been deemed to be unnecessary by the Community Development Department. This portion of right-of-way is not built or used as a roadway and is proposed to be vacated.
Item No. 6 - ORD - Amend WR Code of Laws for Liquor License
Approved
City Council amended the City’s Boards and Commissions Code to create new regulations pertaining to term limits, unexcused absences, automatic removal, approximately equal district representation of board members, and Council’s ability to remove members among other things. While certain provisions extend to the Liquor Licensing Authority (LLA), amendments concerning term limits, district representation, and Council’s removal authority do not apply to the LLA. This ordinance will amend the Code to extend these provisions of the Boards and Commissions Code amendments to the Liquor Licensing Authority.
Item No. 7 - MOTION - Contract with CZB for Comp Plan Update
Approved
The city has determined that it is time to update the comprehensive plan. Funds were previously budgeted for this update, and the city is seeking consultant services to complete this plan update for a total cost not to exceed $400,000. On October 30, 2023, the firm CZB was selected by the City’s established procurement process to perform the required professional services for completion of the comprehensive plan update.
Item No. 8 - MOTION - Install Traffic Calming Devices
Approved
In early 2023, the Neighborhood Traffic Management Program (NTMP) underwent modifications aimed at streamlining processes, improving accessibility for residents, setting eligibility requirements, and establishing a formal annual project timeline. Out of the seven segments enrolled in the 2023 NTMP, four were deemed eligible for speed humps based on program criteria. Of those, two segments—Estes Street and Lamar Street—met the 50% resident approval requirement necessary for the NTMP. These two projects will be constructed in 2024.
Item No. 9 - RESO - Trail Maintenance Agreement
Approved
Sisters of Charity of Leavenworth Health System, Inc. (SCL Health) is constructing a trail on the east side of the hospital at Clear Creek Crossing. This Agreement outlines the responsibilities of the City of Wheat Ridge and SCL Health, as it pertains to trail maintenance.
Item No. 10 - Amend Budget to accept Wish for Wheels
Approved
The city partnered with the non-profit Wish for Wheels to facilitate a bike build at Stevens Elementary for the entire 2nd grade class. To cover the cost of the event, donations were made by The Architerra Group, ECI Construction Management, and Lutheran Medical Center. This budget supplemental will allow the city to cover this unbudgeted expense.
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City Council – Study Session
Mon, Dec 4, 2023 at 6:30pm
3 Agenda Items
Virtual and In-Person
Item No. 1 - MEMO - WR 102 Presentation
Wheat Ridge 102 participants have been working on two projects this fall: Green Business and Snow Removal Assistance. Program participants will present their finalized project blueprints to the City Council, with the goal of handing these projects off to staff for implementation.
Item No. 2 - MEMO - Community Advisory Group
Staff requests that the City Council revise its classification of the Community Advisory Group as a Hybrid Committee to a Staff-Selected Committee.
Item No. 3 - MEMO - Snow and Ice Policy Overview
This memo provides an overview of the updated Snow and Ice Control Policy and the city’s available resources for responding to this critical function. A brief demonstration of the new web application for tracking city snowplows will also be provided. Staff is also seeking input from the City Council on whether additional resources should be provided to address plowing sidewalks and/or bike lanes. In 2016, the city adopted a modification to the Municipal Code requiring property owners to remove accumulated snow from adjacent public sidewalks within 24 hours of the end of a storm event. The modification specifically excludes snow and ice deposited by a plow after the walk has been cleared by the property owner. Community Service staff have not taken a proactive approach to addressing property owners who do not follow this ordinance. This has resulted in numerous complaints from pedestrians who cannot traverse the sidewalk network in a safe manner. Therefore, staff is also seeking direction on whether or not the City Council wishes to consider a stronger response regarding warnings and notices of violation.
City Council – City Council Meeting
Mon, Nov 27, 2023 at 6:30pm
11 Agenda Items
Virtual and In-Person
Public's Right to Speak
Item No. 1a - RESO - Year End Budget Supplement
Approved
On occasion, it is necessary to adjust the current year budget at year end in order to support the City Council’s priorities and align with the estimated budget as presented to Council with the next budget year. This year, budget amendments are needed in funds 31 (2E), 12 (Public Art), 12 (Open Space), 30 (CIP) and 40 (Renewal Wheat Ridge Bonds Fund.) It is required that City Council authorize increases and reductions to the City’s budget by resolution.
Item No. 1b - RESO - Budget Supplement for AED Grant
Approved
The Police Department received an Edward Byrne Justice Assistance Grant (JAG) Award for $14,177 from the Department of Justice, Office of Justice Programs. This grant award was not included in the 2023 Budget.
Item No. 1c - RESO - application support for GOCO grant
Approved
The Parks and Recreation Department wishes to apply to the Great Outdoors Colorado (GOCO) Community Impact grant program to request $700,000 in funding to support the construction of the Green at 38th project. A City Council Resolution of support is required to apply, which includes supporting the application and, if funded, authorizing the mayor to sign the grant agreement and accept the funding.
Item No. 2 - ORD - amend WR Code of Laws re: billboards
Approved
The proposed ordinance updates the City’s billboard regulations to accomplish several main goals: to remove the lottery process for billboard vacancies, to reduce the maximum number of billboards within the City as they are abandoned, to establish a maximum distance between billboards and the highway, and to clarify existing development standards.
Item No. 3 - ORD - amend WR Code of Laws for CSO Powers
Approved
In an effort to bring greater compliance to the City’s licensing programs, a new compliance officer position is being created through a vacancy on the Community Services Officers (CSO) team. This position will focus on licensing compliance rather than typical CSO duties. In order to meet the objective of ensuring compliance with licensing programs, the City’s Code of Laws needs to be amended to expand the scope of City employees that are able to issue municipal court summons, including Chapter 11 licensing violations. Furthermore, the Code should also reflect that compliance officers shall be designated as peace officers akin to a CSO.
Item No. 4 - ORD - vacate interest in portion of Clear Creek
Approved
Clear Creek Drive is currently under construction to extend the roadway approximately 500 feet to the northwest. As part of this extension, the existing cul-de-sac bulb was demolished and reconstructed. City staff has determined that the sidewalk easements at the previous cul-de-sac location are no longer necessary, and they will be vacated by this ordinance.
Item No. 5 - ORD - vacate interest in portion of Miller Ct
Approved
A portion of right-of-way near Miller Court and W 37th Place has been deemed to be unnecessary by the Community Development Department. This portion of right-of-way is not built or used as a roadway and is proposed to be vacated.
Item No. 6 - RESO - Police Investigation Fund Budget Supp.
Approved
The Police Investigations Fund, also known as the Seizure Fund 17, consists of money that is forfeited by felony defendants through a civil hearing process. The City has chosen to close Fund 17 in anticipation of changes to asset forfeiture laws and to use the balance of the Fund to purchase law enforcement aircraft drones to be deployed for public safety missions and education.
Item No. 7 - MOTION - appoint DIII member to Cultural Comm.
Approved
On November 1, 2023, Teresa Linder from District III resigned from the Cultural Commission, effective immediately. The vacancy was posted for a term of two weeks on the City of Wheat Ridge website and promoted through various channels from November 6 to November 19. Applications have been compiled for the Council’s review so that the seat may be filled. If, after reasonable advertisement, no applications are received from residents within the relevant council district for a vacancy on any Board or Commission, the council may appoint any otherwise qualified resident.
Item No. 8 - MOTION - Elect Mayor Pro Tem
Approved
Each year City Council Members elect by a majority vote a Mayor Pro Tem who serves until their successor is elected. The election is conducted according to Section III (B) of the City Council Rules of Order and Procedure as follows: B. MAYOR PRO TEM 1. At the first or second Regular meeting in November of each year, the Council shall elect a Mayor Pro Tem who shall serve until their successor is elected. The procedure shall be as follows: a) The Chair will announce that the floor is open for nominations for the position of Mayor Pro Tem. b) Nominations will be taken from City Council members by voice. No second is needed. c) Each nominee will have the opportunity to address the Council. d) A motion and second is then in order to elect one of the nominees to the position of Mayor Pro Tem. If the motion is not carried, additional motions are in order until a Mayor Pro Tem is elected by a majority of Council present.
City Council – City Council Study Session
Mon, Nov 20, 2023 at 6:30pm
3 Agenda Items
Virtual and In-Person
Public's Right to Speak
Item No. 1 - MEMO - Legal Notice for Public Hearings
The purpose of this study session is to discuss how the public is informed of quasi-judicial public hearings and specifically to revisit the code and process associated with letter notice. This memo summarizes recent code updates, recent procedural changes, and the recent rezoning application that prompted this discussion. To the extent there is interest in revising letter notice, analysis of several options is provided.
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Item No. 2 - MEMO - Appointment process for Presiding Judge
Christopher Randall has served Wheat Ridge as presiding judge of the city’s municipal court since January 1, 2002. Judge Randall submitted his resignation on October 3, 2023, effective December 31, 2023. Per Sec. 14-6 of the Code of Laws, Mayor Starker has appointed Judge Paul Basso as the substitute municipal judge effective January 1, 2024, until a presiding judge is appointed by Council. Judge Basso serves quite frequently as a relief judge and administrative hearing officer for Wheat Ridge Municipal Court and is very familiar with the City’s court functions. Staff requests direction from Council on the path forward to select and appoint a presiding judge in 2024.
City Council – City Council Meeting
Mon, Nov 13, 2023 at 6:30pm
9 Agenda Items
Virtual or In-Person
Public's Right To Speak
Item No. 1a - MOTION - purchase E-citation Software
Approved
Staff recommends the purchase of 26 Zebra Printers with batteries and chargers and accompanying Brazos E-Citation/Summons software for the City of Wheat Ridge Police Department. Staff has secured negotiated contract terms and pricing under the Sourcewell Master Agreement with Tyler Technologies.
Item No. 1b - MOTION - purchase from Independent Salt Co.
Approved
The city purchases and applies deicer materials each year as part of its snow and ice control efforts. The city has participated in a cooperative bidding process through the Colorado Multiple Assembly of Procurement Officials (MAPO) to obtain the best pricing. The city will utilize a City of Fort Collins contract with Independent Salt Company to purchase materials for the remainder of 2023 and the 2024 snow season in an amount not to exceed $140,200.
Item No. 1c - RESO - approve grant agreement with CDOT
Approved
The Parks and Recreation Department applied for and was awarded $951,709 from CDOT’s Transportation Alternatives Program for improvements along the Clear Creek Trail in 2025-2026. City Council approval of the enclosed grant agreement is required to accept the funds.
Item No. 1d -MOTION - contract update for Rec Center Parking
Approved
A contract for the repair of the Recreation Center parking lot was approved by the City Council in June 2023 in the amount of $485,900.72 plus a staff-managed contingency of $48,500 for a total not-to-exceed contract amount of $534,400.72. Subsequently, the City Council approved additional contingency amounts of $85,000 for additional items associated with ADA modifications, electrical vehicle striping, and drainage improvements. Calculation of actual quantities for pavement removal and installation as well as the underlying geotextile fabric have resulted in the need for increased contract amount of $190,000. This would increase the total not-to-exceed amount of the contract to $809,400.72.
Item No. 1e - MOTION - cancel 12/18/23 Study Session
Approved
The City Council Study Session of December 18, 2023, currently does not have any scheduled agenda items. To provide time for City Council and Staff to prepare for the holidays with family and friends, and seeing there are no items currently scheduled for this date it is recommended that City Council cancel this meeting.
Item No. 2 - ORD - Zone change for property at 10800 W. 48th
Approved
Wei Lian Fu is requesting approval of a zone change from Agricultural-One (A-1) to Residential-Two (R-2) for the property at 10800 W. 48th Avenue. The applicant is the current owner of the property. The zone change will result in a zoning that encourages revitalization of the site and will enable the land to become conforming.
Item No. 3 - ORD - amend WR Code of laws re: billboards
Approved
The proposed ordinance updates the City’s billboard regulations to accomplish several main goals: to remove the lottery process for billboard vacancies, to reduce the maximum number of billboards within the City as they are abandoned, to establish a maximum distance between billboards and the highway, and to clarify existing development standards.
Item No. 4 - ORD - rezone property at 3650/3660 Wads Blvd
Approved
Batt Cave LLC is requesting approval of a zone change from Restricted-Commercial (R-C) and Neighborhood-Commercial (N-C) to Mixed Use-Neighborhood (MU-N) for the properties at 3650 and 3660 Wadsworth Boulevard. The zone change will result in one zoning across both parcels, will provide a continuation of the MU-N zoning from the east, and reflects both the transitional nature of this location and the character of the Wadsworth Corridor.
City Council – Study Session
Mon, Nov 6, 2023 at 6:30pm
1 Agenda Items
Virtual and In-Person
Item No. 1 - MEMO - Jeffco School Dist. Update
On November 10, 2022, the Jeffco School Board voted to close sixteen elementary schools, of which, there served Wheat Ridge students. New Classical Academy at Vivian was closed and has consolidated with Stober. Wilmore-Davis has closed and has consolidated with Stevens. Kullerstrand has closed and has consolidated with Prospect Valley. Jeff Gatlin, Chief Operating Officer, and Lisa Relou, Chief of Staff, from the Jefferson County School District, will provide an update to City Council concerning the disposition of the closed schools at the November 6th study session.
City Council – City Council Meeting Cancelled
Mon, Oct 23, 2023 at 6:30pm
No Agenda Items
City Council – Study Session
Mon, Oct 16, 2023 at 6:30pm
3 Agenda Items
Virtual and In Person
Public's Right to Speak
Item No. 1 - MEMO - Utilities Overview
Installation of drinking water and sanitation/sanitary facilities occurred as development occurred within areas of the city. Many areas were developed prior to incorporation of the city in August 1969. Similarly, storm water management and collection occurred sporadically, typically in response to issues. Pre-dating all of these was the establishment of a series of irrigation ditches and laterals for the purposes of delivering water for domestic purposes, irrigation of agricultural lands, mining and manufacturing, and drainage. This memo provides an overview of the current ownership and management of each of these systems in relation to the City of Wheat Ridge government. This item is intended to be informational only. Therefore, there are no specific recommendations from staff and no specific direction requested of Council.
Item No. 2 - MEMO - Sidewalk Maintenance Program
Sidewalks are important for equity, access, mobility, protecting the environment, and promoting health. Safe and accessible sidewalks promote equity because they enable individuals with disabilities, seniors, and those without access to vehicles to get where they need to go, such as school, work, doctor’s appointments, libraries, social events, or shopping for everyday necessities. Well maintained sidewalks also encourage walking, which reduces the city’s carbon footprint. Additionally, walking improves health. Maintenance of the sidewalk network is critical to ensuring a safe network for all users. Staff has developed a Sidewalk Maintenance Program to assist in 1) evaluating sidewalk segments for potential repair and 2) prioritizing segments due to limited funds.
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City Council – Regular Meeting
Mon, Oct 9, 2023 at 6:30pm
7 Agenda Items
Virtual and In-Person
Public's Right To Speak
Item No. 1 - ORD - amend WR Code of Laws re: Board & Comm
Approved
The City of Wheat Ridge has seen an exceptional increase in the desire to join City Boards and Commissions. Recognizing this, Council studied how to provide greater opportunities for interested residents and make general improvements to the City’s Boards and Commissions.
Item No. 2 - ORD - amend WR Code of Laws re Short Term Rent
Approved
City Council enacted legislation concerning the licensing and enforcement of short-term rentals (STRs) in February 2021. Since that time, staff has been working to implement the legislation by licensing STRs, collecting the applicable lodgers’ tax and enforcing the provisions of the original ordinance. It has become apparent that there are some weaknesses in the existing code that make enforcement action against illegal STRs challenging. Staff recommends a code amendment so that Council’s original intent, to ensure that only legally licensed STRs exist in Wheat Ridge, can be realized.
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Item No. 3 - RESO - Adopt Wheat Ridge 2024 Budge
Approved
Sections 10.7 and 10.9 of the Wheat Ridge City Charter require that a public hearing on the proposed budget be conducted before its final adoption and that the budget be adopted by resolution on or before the final day (December 15, 2023) established by state statute for the certification of the next year’s tax levy to the county. The proposed 2024 budget includes the following: • A General Fund budget in the amount of $48,634,419 • An unrestricted fund balance of $8,267,851 or 17% of expenditures plus 3% emergency reserves ($1,459,033) • A General Fund transfer of $3,825,000 to the Capital Improvement Program (CIP) ($825,000 from ARPA funds) • A General Fund transfer of $100,000 to the Equipment Replacement Fund • Proposed CIP Fund in the amount of $16,582,667 • Proposed Renewal Wheat Ridge Bonds Project Fund in the amount of $10,587,210 • Proposed 2E Fund in the total amount of $3,500,300 • Special Revenue Funds in the amount of $10,756,198 • Proposed budget (all funds) in the amount of $90,060,794
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Item No. 4 - ORD - rezoning of property at 10800 W. 48th Ave
Approved
Wei Lian Fu is requesting approval of a zone change from Agricultural-One (A-1) to Residential-Two (R-2) for the property at 10800 W. 48th Avenue. The applicant is the current owner of the property. The zone change will result in a zoning that encourages investment in the site and will enable the land use to become more conforming with the zoning.
Item No. 5 - MOTION - appoint to Plan and Cultural Comm.
Approved
On September 7, 2023, Julianne Stern from District II resigned from the Planning Commission effective immediately, to accept a position on Renewal Wheat Ridge. On September 15, 2023, Stephanie Taylor resigned effective immediately from her District II Cultural Commission seat. The vacancies were posted for a term of two weeks on the City of Wheat Ridge web site and promoted through various channels from September 8 to October 2. Applications have been compiled for Council’s review so that the vacancies may be filled. If, after reasonable advertisement, no applications are received from residents within the relevant council district for a vacancy on any board or commission, the council may appoint any otherwise qualified resident.
Item No. 6 - RESO - amend 2023 budget to accept Gives grant
Approved
In August 2023, the Colorado Gives Foundation, as part of its Responsive Grantmaking Opportunity called Thriving Jeffco, awarded the Wheat Ridge Homeless Navigation Program $25,000 to be used for one-year unrestricted operational support.
City Council – Study Session
Mon, Oct 2, 2023 at 6:30pm
4 Agenda Items
Virtual and In-Person
Public's Right to Speak
Item No. 1 - MEMO - Homeless Navigation Update
The most recent Homeless Navigation Program update was in October 2022. The purpose of this study session item is for the Housing Navigator to provide a general update to City Council regarding the Homeless Navigation Program.
Item No. 2 - MEMO - Regulating Uncodified Special Committees
Staff requests Council direction on the following items: • Creating a policy to govern uncodified special committees. • Applying that policy to existing committees. • Appointing IDEA Committee Members.
Item No. 3 - MEMO - Let's Talk Update - I-70 & Lutheran
The purpose of this study session agenda item is to update City Council on the Let’s Talk Resident Engagement Program and to: 1. Share detailed reports from the recently completed Lutheran/Crown Hill and North I-70 neighborhood resident engagement “blitzes”; and 2. Provide an update on the Let’s Talk Program Work Plan following completion of neighborhoods nine and ten of ten.
City Council – Special Study Session
Mon, Sep 25, 2023 at 7:00pm
2 Agenda Items
Virtually and In-Person
September 25, 2023 City Council Meeting Item #1
Item No. 1 - Billboard Regulations and Proposed Amendments
Since 1991, the City Code has allowed up to 16 billboards. In 2007, the definition of a billboard was revised to include that it must be “oriented to the interstate highway.” Based on that code change, a determination was made in 2015 that two signs previously considered billboards were no longer because they were too far from the highway. This resulted in two billboard vacancies. One was filled quickly, but the second has yet to be filled after a series of unsuccessful lottery processes. The most recent lottery process resulted in an appeal from the applicant to the Board of Adjustment, District Court, and Colorado Court of Appeals. The appeal is based on the ambiguity of what it means to be “oriented to the interstate highway.” Based on lessons learned over the last eight years, staff is recommending that the billboard code be amended to reduce the maximum number of billboards allowed in Wheat Ridge from 16 to 15 and to establish a maximum distance allowed between a billboard and the highway.
City Council – City Council Meeting
Mon, Sep 25, 2023 at 6:30pm
7 Agenda Items
Virtual and In-Person
Public's Right to Speak
Item No. 1 - ORD - rezoning of property at 7575 W. 44th Ave
Approved
The City of Wheat Ridge is requesting approval of a zone change from Commercial-One (C-1) to Mixed Use-Commercial (MU-C) for the property at 7575 W. 44th Avenue. The City currently owns the property and will be transferring the land to Foothills Regional Housing. The zone change will result in a zoning that encourages revitalization and redevelopment of the site. Foothills Regional Housing intends to incorporate the site for a future expansion of the Ives development. This request is solely addressing the potential zone change and the City has not received or reviewed any redevelopment proposals for the site at this time.
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Item No. 2 - ORD - amend WR Code of Laws for Telecom Service
Approved
The City’s code regarding the taxation of basic local telecommunication services requires revision. The current code is based on the false premise that Lumen (formerly US West, Qwest, and Century Link) is still the primary provider of telephone lines in the City. Based on this premise, competitors are charged a per line rate computed from Lumen’s number of lines and the flat occupation tax paid by Lumen per ordinance 1997-1072. Due to the rapid decline of land lines provided by Lumen, the per line charge to other providers has risen substantially. Furthermore, the current code is confusing as to how cellular lines are treated from a taxation perspective. The types and means of delivery of telecommunication services has evolved significantly since the City enacted its telecommunication occupation tax code in 1997. The current code does not reflect the status of the telecommunications industry nor is it consistent with Wheat Ridge’s municipal neighbors. Staff recommends an update to the tax code to ensure equity, simplicity, revenue preservation and ease of administration for both telecommunication providers and City staff.
Item No. 3 - ORD - amend WR Code of Laws re: Boards and Comm
Approved
The City of Wheat Ridge has seen an exceptional increase in the desire to join City Boards and Commissions. Recognizing this, Council studied how to provide greater opportunities for interested residents and make general improvements to the City’s Boards and Commissions.
Item No. 4 - ORD - amend WR Code of Laws re: Short Term Rent
Approved
City Council enacted legislation concerning the licensing and enforcement of short-term rentals (STRs) in February 2021. Since that time, staff has been working to implement the legislation by licensing STRs, collecting the applicable lodgers’ tax and enforcing the provisions of the original ordinance. It has become apparent that there are some weaknesses in the existing code that make enforcement action against illegal STRs challenging. Staff recommends a code amendment so that Council’s original intent, to ensure that only legally licensed STRs exist in Wheat Ridge, can be realized.
Item No. 5 - RESO - commitment to Prop 123 funds
Approved
Addressing housing affordability is one of the City’s and State’s most pressing issues. Colorado voters enacted Proposition 123 in 2022 that will make several hundred million dollars available for affordable housing statewide starting in late 2023. For a project to be eligible for these funds in Wheat Ridge, the City must file a commitment to increase its supply of affordable housing over the next three years to the State of Colorado, Division of Housing. This commitment is due by November 1, 2023.
Item No. 6 - MOTION - contract amend with Sunland Asphalt
Approved
A contract for the repair of the Recreation Center parking lot was approved by City Council in June 2023 in the amount of $485,900.72 plus a staff-managed contingency of $48,500 for a total not-to-exceed contract amount of $534,400.72. On August 28, 2023, the City Council approved an additional contingency amount of $55,000 for additional items associated with ADA modifications, electrical vehicle striping, and drainage improvements. The actual cost of the change order exceeds the approved amount, so staff is requesting that the contingency amount be increased by an additional $30,000 to cover all these items fully. This would increase the total not-to-exceed amount of the contract to $619,400.72.
City Council – Study Session
Mon, Sep 18, 2023 at 6:30pm
2 Agenda Items
Public's Right to Speak
Item No. 1 - 2024 Proposed Budget
On September 18, 2023, the proposed 2024 City Budget will be presented to City Council for review and discussion. This memorandum includes an outline of the public engagement steps that have occurred to date and the future actions required by City Charter to adopt the budget. In addition, the 2024 Budget Message is included which summarizes the various components of the proposed budget.
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